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Notion vs Todoist: which is better?
Notion vs Todoist compared for notes, personal tasks and small teams, with pricing and a clear pick for each job.
By AIStackMatch Editorial · Updated
Quick verdict
Quick verdict
Todoist is the faster to-do list: capture a task, set a date, and move on. Notion is the better home for notes, wikis and custom databases, and it can hold a light task board too. Use Todoist for personal execution and Notion when the work is mostly writing.
Choose Notion if...
- Notes, docs and a personal wiki matter as much as the task list
- You want databases with board, calendar or timeline views
- You are building a system, not only checking off errands
Choose Todoist if...
- You want tasks captured in seconds, including from your phone
- Natural language dates, reminders and recurring tasks are the whole job
- You do not want to design a workspace before you can use it
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Comparison table
Scroll sideways on small screens. Scores are editorial assessments from our methodology.
| Criteria | Notion | Todoist | Winner |
|---|---|---|---|
| Best for | Individuals and teams who want notes, docs and databases in one flexible workspace | Individuals who want a fast, reliable to-do list across all devices | - |
| Free plan | Yes. Free plan for individuals with 5MB file uploads, 7-day page history, up to 10 guests and a limited block trial for workspaces with 2+ members. | Yes. Free Beginner plan with 5 personal projects and 3 filter views. | - |
| Starting price | Free, paid from $10 per seat/month | Free, low-cost Pro and Business plans | - |
| Ease of use | 4/5 Friendly editor, though building complex databases takes practice. | 5/5 Fast and intuitive. | Todoist |
| Project management | 3/5 Boards, timelines and databases work for light to moderate projects. | 2/5 Task lists only; no dependencies, Gantt or workload. | Notion |
| Collaboration | 5/5 Docs, comments and shared wikis make it a strong collaboration hub. | 3/5 Shared projects and comments cover the basics. | Notion |
| Customization | 5/5 Databases and templates allow very flexible custom systems. | 2/5 Labels and filters, but limited structure. | Notion |
| Integrations | 3/5 Solid core integrations, fewer native options than larger work-management tools. | 4/5 Good calendar and email integrations. | Todoist |
| Value for money | 4/5 Good free plan and reasonable team pricing, especially for docs-heavy teams. | 5/5 Useful free plan and low-cost paid tiers. | Todoist |
Pricing
Notion
Plus costs $10 per seat/month and Business costs $20 per seat/month, which adds Notion's AI agent and meeting notes. Enterprise is custom. Notion advertises savings on yearly billing, so compare the annual rate at checkout.
Todoist
Todoist has a free Beginner plan, a Pro plan for individuals and a per-user Business plan for teams. We could not confirm current paid prices on the official page, so check the pricing page for your region.
Winner by category
- Ease of useTodoist
- Project managementNotion
- CollaborationNotion
- CustomizationNotion
- IntegrationsTodoist
- Value for moneyTodoist
Category wins: Notion 3, Todoist 3, ties 0. The right pick depends on your workflow, not the tally.
Final recommendation
Todoist when the unit of work is a task. Notion when the unit of work is a page. If those tasks belong to client projects, deadlines and teammates, ClickUp covers personal lists and full projects in one workspace.
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Frequently asked questions
Is Notion or Todoist better for a to-do list?
Todoist. It is built for fast capture, recurring tasks and reminders. Notion can store tasks in a database, but that is slower for a simple daily list.
Which is cheaper, Notion or Todoist?
Both have free plans. Notion Plus is $10 per seat/month. Todoist's current paid prices were not confirmed in our data, so check Todoist's pricing page. Todoist's free plan includes 5 personal projects.
Can Notion replace Todoist?
For a personal system of notes plus a simple task database, yes. For quick capture and reminders across devices, most people keep Todoist.