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Trello vs Todoist: which is better?
Trello vs Todoist compared for personal tasks and shared boards, with free-plan limits and a pick for each habit.
By AIStackMatch Editorial · Updated
Quick verdict
Quick verdict
Todoist is the faster personal to-do list. Trello is the shared board you can see across a small group. If the work is only yours, Todoist wins on speed. If other people move cards, Trello is the clearer picture.
Choose Trello if...
- You want a board with lists and cards that a few people can share
- Checklists, due dates and labels on a card are enough structure
- You may later need a calendar or timeline on a paid Trello plan
Choose Todoist if...
- You capture your own tasks many times a day
- Natural language dates, reminders and recurring tasks are the job
- A board would be more setup than the list deserves
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Comparison table
Scroll sideways on small screens. Scores are editorial assessments from our methodology.
| Criteria | Trello | Todoist | Winner |
|---|---|---|---|
| Best for | Individuals and small teams who want simple, visual Kanban task tracking | Individuals who want a fast, reliable to-do list across all devices | - |
| Free plan | Yes. Free plan with up to 10 collaborators and 10 boards per Workspace, plus 250 automation runs per month. | Yes. Free Beginner plan with 5 personal projects and 3 filter views. | - |
| Starting price | Free, paid from $5 per user/month | Free, low-cost Pro and Business plans | - |
| Ease of use | 5/5 Arguably the easiest to learn in this group. | 5/5 Fast and intuitive. | Tie |
| Project management | 3/5 Fine for simple flows, limited for dependencies and complex plans. | 2/5 Task lists only; no dependencies, Gantt or workload. | Trello |
| Collaboration | 4/5 Cards, comments and shared boards are easy for teams to use. | 3/5 Shared projects and comments cover the basics. | Trello |
| Customization | 3/5 Power-Ups and labels help, but structure is intentionally simple. | 2/5 Labels and filters, but limited structure. | Trello |
| Integrations | 4/5 Many Power-Ups and common integrations are supported. | 4/5 Good calendar and email integrations. | Tie |
| Value for money | 4/5 Low entry price and a usable free plan. | 5/5 Useful free plan and low-cost paid tiers. | Todoist |
Pricing
Trello
Standard costs $5 per user/month billed annually ($6 monthly), Premium $10 annually ($12.50 monthly) and Enterprise $17.50 per user/month billed annually.
Todoist
Todoist has a free Beginner plan, a Pro plan for individuals and a per-user Business plan for teams. We could not confirm current paid prices on the official page, so check the pricing page for your region.
Winner by category
- Ease of useTie
- Project managementTrello
- CollaborationTrello
- CustomizationTrello
- IntegrationsTie
- Value for moneyTodoist
Category wins: Trello 3, Todoist 1, ties 2. The right pick depends on your workflow, not the tally.
Final recommendation
Todoist for a personal list. Trello for a board. When the same work needs docs, dependencies and a team project around the tasks, ClickUp covers both habits in one workspace.
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Frequently asked questions
Is Trello or Todoist better for personal tasks?
Todoist. It is built for fast capture, recurring tasks and reminders. Trello is better when those tasks sit on a shared board.
Which is cheaper, Trello or Todoist?
Both have free plans. Trello Standard is $5 per user/month billed annually. Todoist's current paid prices are not confirmed in our data, so check Todoist's pricing page. Trello's free plan allows up to 10 collaborators and 10 boards.
Can Trello replace Todoist?
For a shared visual list, yes. For a personal inbox of small tasks with reminders, most people keep Todoist.